Executive Assistant to COO & MD (12m FTC)

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Executive Assistant to COO & MD (12m FTC)
Location: Office Based in Bournemouth
Working hours: Monday – Thursday, 20-25hrs per week (please discuss alternative working patterns with us if needed)
Contract: 12 month Fixed-Term Contract (maternity cover)
Expected start date: 3rd February 2026

Key responsibilities
- Provide high-level EA and business support to our COO & UK MD
- Manage a complex and busy diary, including scheduling meetings and coordinating priorities
- Prepare reports and presentations for the COO and wider leadership team
- Attend meetings and take minutes when required, ensuring actions are followed up promptly
- Arrange travel and accommodation for the COO and visiting colleagues as needed
- Liaise with central teams on HR, Finance, Training, and Health & Safety matters
- Coordinate and maintain contracts, and manage company signatures and documentation
- Support and assist with tender submissions, ensuring all paperwork is completed within deadlines
- Handle sensitive and confidential information with professionalism and discretion
- Act as the main office contact for sister companies reporting to the COO
- Take ownership of projects, tasks, and research assigned by the COO
- Act as line manager to the Office Manager, including conducting 121s, reviews, approving holiday requests and supporting general queries
- Plan and coordinate internal events and staff gatherings.
- Be the main contact for company hospitality and entertainment arrangements

Please view the attached job description for full details.