About the Job
Office Manager & EA to COO – (Maternity Cover - FTC)
Hours – Full Time – (37.5 Hrs Per week, 9am-5:30 pm)
Salary: £24,000 - £27,000 per annum
Kortext was founded to empower the next generation of difference-makers through engaged, connected teaching and Learning. In a little over five years, we became the UK's leading personal learning platform and supplier of digital textbooks to universities across the country and around the world. We continue seeing large-scale growth as the need for online teaching and Learning increases rapidly.
More than 2,000 universities around the world use the Kortext platform. In addition, we host over 2 million digital books from over 4,500 publishers, providing students and academics with a seamless connection to the required course content embedded with innovative study tools to increase engagement and accessibility.
Amending company documentation e.g., contract paperwork
PA Support e.g., diary management, travel bookings, meeting minutes etc.
Typing and distributing reports
Support all office administrative duties – answering telephones, drafting, and filling correspondence, taking messages, booking meetings
Liaise with central team on queries relating to HR, Finance, Training and Health and Safety.
Extensive diary management for COO
Handling highly confidential and sensitive information
Meet and greet partner businesses using office facilities
Organising diaries and answering emails and phone calls in a professional manner.
Arranging repairs and upkeep of facilities in the office
Host and arrange internal events – virtual and in person conferences and all company catch ups – these will all be pre planned for 2023/24 and will be handed over by the current EA.
PowerPoint and document creation & adaption for COO
Point of call for our sister companies, planning and attending Monthly Board Meetings – In person and virtually to take notes.
Take overall accountability for office management and working with the Landlord, Buildings Manager and Various Contractors.
What could make you shine in this role
Someone who is ambitious and keen to get stuck in
Fire Marshal & Health and Safety at work Qualifications desired
Must have a positive manner
Like to have fun at work and a be in a joyous atmosphere
Confident and Reliable
Ability to work with individuals at all levels of the business C-Suite to Graduate level
Previous EA & Office Manager experience, preferably within a large and energetic environment or an organisation with a similar structure.
Great client communication skills
Demonstratable IT skills; Power Point, Excel, MS Word SharePoint, OneDrive.
Flexibility and adaptability to changing workloads.
Hardworking – prepared to go the extra mile.
Problem solving skills
Outstanding organisational and time management skills
Up to date with latest office gadgets and applications
Ability to multitask and prioritise daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
What’s Great About the team
A growing team with an innovative vision
A team that covers the globe from our UK headquarters in Bournemouth to Australia, Canada, Dubai, Singapore and beyond.
A diverse and inclusive culture
We have five leadership competencies within our business that are essential to our culture and that you will need to both demonstrate and role model:
Agility & Adaptability
Advanced Communication & Collaboration Skills
Social & Emotional Intelligence
Transformative Thinking & Awareness
We appreciate that individuals' situations can vary for childcare, studying or many other reasons. With that in mind, we can offer flexibility within hours to accommodate this.
Simply Health scheme
We have an excellent health scheme plan that allows employees to sign up for the following three months of employment. This includes financial support towards dentists, chiropractors, private appointments and many more.
Office close to the beach
Our Office is situated locally to the beach. In 2022, we held our Kortext summer party at the beach, and it was an excellent setting for our remote and local staff to connect.
Annual salary reviews
We have yearly annual salary reviews, with a mid-year interim review to track your progress. This is based on meeting/exceeding your objectives and being rewarded with a salary increase.
26 days Holiday
We start at 26 days of Holiday plus eight bank holidays, with an opportunity to increase to 28 days after five years!
Employee assistance programme
Our employee assistance programme offers a range of support, from mental well-being to financial assistance.
We have started a mental health and well-being initiative, including healthy eating, sleeping, stretches, women's and men's health and stress management.
Learning and development
We offer a range of L&D, regular refresher training, coaching and mentoring, buddy programme, leadership progression and many more!
Why choose us?
Kortext is committed to providing an inclusive working environment where our employees can be themselves and everyone has an equal opportunity to reach their full potential. We value difference and know that a diverse community makes for more significant innovation and brings a breadth of skills, experience and perspectives.
We recognise that everyone is unique and encourage you to speak to us should you require any advice, support or adjustments.
Kortext is a proud supporter of and actively engages with charities such as Race for Good, Girl Rising and Student Minds.
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